Who is the Equipment Rental Rate Calculator for?

It is built for equipment managers and estimators who need fast, accurate results for set internal and external rental rates from true cost.

How do I use the Equipment Rental Rate Calculator?

Enter ownership and depreciation inputs Add operating costs and utilization Review billable rates by period

Should utilization be conservative?

Yes. Overstated utilization can underprice equipment rates and compress margin.

Does this include fuel and maintenance?

Yes. Include both in operating cost per hour for realistic pricing.

Is this tool free to use?

Yes. This tool is free and designed for quick, practical results.

Does this work for projects nationwide?

Yes. It uses standard construction inputs used across the US.

Equipment Rental Rate Calculator

Build billable day and week rates from true ownership costs.

Equipment Rental Rate Builder

Purchase Price ($)

Salvage Value ($)

Economic Life (hours)

Annual Ownership Costs ($)

Fuel + Maintenance ($/hr)

Expected Utilization (hrs/yr)

Target Margin (%)

Recommended Hourly Rate

$69.00 / hr

Recommended Daily Rate

$552.00 / day

Recommended Weekly Rate

$2,760.00 / week

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Equipment Rental Rate Calculator for equipment managers and estimators

Equipment Rental Rate Calculator helps equipment managers and estimators set internal and external rental rates from true cost. Enter purchase cost, life hours, utilization, operating cost, and margin and get recommended billable hourly, daily, and weekly rates you can use immediately in your bid or project file.

Used by contractors across California, Texas, Florida, New York, and Illinois, with active users in Los Angeles, Houston, Dallas, Chicago, Phoenix, Atlanta, Seattle, and Denver.

Quick answer: what does this tool do?

Build rental rates from depreciation, ownership overhead, and operating costs.

How should I apply the results?

Apply rates to bid equipment line items, internal cost codes, and change order pricing.

Is this suitable for public bids?

Yes. The inputs align with typical DOT, municipal, and federal bid requirements.

What keywords does this tool target?

equipment rental rate calculator, internal charge rate equipment

The Equipment Rental Rate Calculator gives fast, reliable results for equipment managers and estimators to set internal and external rental rates from true cost. Enter purchase cost, life hours, utilization, operating cost, and marginand get recommended billable hourly, daily, and weekly rates in minutes.

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