Warranty Letter
The warranty letter every owner asks for at closeout — finally, a template.
Contractor Information
Owner
Project Information
Warranty Terms
Claim Process
Signatures
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Warranty Letter for general contractors and specialty contractors
A construction warranty letter states the scope covered, warranty period, exclusions, and claim contact for work completed on a specific project.
This template helps general contractors and specialty contractors provide owners with the warranty documentation required at project closeout. It includes 6 organized sections with 33 professional fields. Fill it out in your browser and export a branded PDF in seconds.
Key Data Points
- ●1-year workmanship warranties are implied by law in all 50 states regardless of written documentation
- ●Written warranty letters reduce warranty callback disputes by 58% by setting clear expectations
- ●Construction defect claims average $143,000 per incident — clear warranty terms are the first line of defense
What does this template include?
6 sections with 33 fields covering contractor information, owner, project information, warranty terms, claim process, signatures.
How do I export this template?
Fill in the fields online. Click “Export Filled PDF” for a branded document. Or download a blank version to print.
Is this template free?
Yes. 100% free with no account required. Use it as many times as needed for any project.
Who is this template for?
Built for general contractors and specialty contractors who need to provide owners with the warranty documentation required at project closeout.
How to Use the Warranty Letter
- 1Enter contractor and owner information.
- 2Specify substantial completion date and warranty start date.
- 3Describe scope covered and warranty period.
- 4List exclusions such as normal wear, owner misuse, and acts of God.
- 5Sign and deliver the warranty letter with the closeout package.
Related templates
Other documents contractors use alongside the Warranty Letter.