Project Close-Out Checklist
Every item you need to hand off a finished project, so nothing slips through.
Project Information
Pre-Close-Out
Documentation Turnover
Financial Close-Out
Subcontractor Close-Out
Owner Turnover
Demobilization
Sign-Off
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Project Close-Out Checklist for project managers and superintendents
A project closeout checklist tracks punch list completion, inspections, documentation turnover, financial closeout, subcontractor closeout, owner handover, demobilization, and sign-off.
This template helps project managers and superintendents manage closeout deliverables, owner handover, financial items, and final sign-off. It includes 8 organized sections with 52 professional fields. Fill it out in your browser and export a branded PDF in seconds.
Key Data Points
- ●Pre-closeout fields track punch list, final inspection, certificate of occupancy, fire inspection, and health department approval where applicable.
- ●Documentation turnover fields cover as-builts, O&M manuals, warranty letters, equipment manuals, test reports, permits, photos, and inspection records.
- ●Financial closeout fields track final change orders, final pay application, retainage request, lien waivers, backcharges, and open purchase orders.
What does this template include?
8 sections with 52 fields covering project information, pre-close-out, documentation turnover, financial close-out, subcontractor close-out, owner turnover, demobilization, sign-off.
How do I export this template?
Fill in the fields online. Click "Export Filled PDF" for a branded document. Or download a blank version to print.
Is this template free?
Yes. 100% free with no account required. Use it as many times as needed for any project.
Who is this template for?
Built for project managers and superintendents who need to manage closeout deliverables, owner handover, financial items, and final sign-off.
Related contractor resources
How to Use the Project Close-Out Checklist
- 1Enter project details and completion dates.
- 2Work through pre-closeout items including punch list and CO.
- 3Check off documentation turnover items as submittals are delivered.
- 4Complete financial closeout including final pay app and lien waivers.
- 5Obtain PM, superintendent, and owner sign-off and export as PDF.
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