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Subcontractor Bid Solicitation Letter

Invite qualified subs to bid with all the details they need to price it right.

BiddingPDF Export41 Fields100% Free

From GC

To Subcontractor

Project Information

$

Bid Details

Plan Availability

Site Visit

Site Visit Required

Bid Requirements

Bid Bond Required
Performance & Payment Bond Required
Prevailing Wage Project
Certified Payroll Required

Schedule

Liquidated Damages Apply

Additional Information

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Subcontractor Bid Solicitation Letter for general contractors and construction managers

A bid solicitation letter invites subcontractors or suppliers to bid by giving project details, trade scope, plan access, bid due date, submission method, and bid requirements.

This template helps general contractors and construction managers invite subcontractors to bid with consistent project, scope, schedule, and submission instructions. It includes 9 organized sections with 41 professional fields. Fill it out in your browser and export a branded PDF in seconds.

Key Data Points

  • ●GC fields capture company name, contact, email, phone, and project information.
  • ●Scope fields capture trade package, inclusions, exclusions, bid due date, submission method, and plan access.
  • ●Requirement fields capture insurance, bonding, wage, addenda, and submission instructions.

What does this template include?

9 sections with 41 fields covering from gc, to subcontractor, project information, bid details, plan availability, site visit, bid requirements, schedule, additional information.

How do I export this template?

Fill in the fields online. Click "Export Filled PDF" for a branded document. Or download a blank version to print.

Is this template free?

Yes. 100% free with no account required. Use it as many times as needed for any project.

Who is this template for?

Built for general contractors and construction managers who need to invite subcontractors to bid with consistent project, scope, schedule, and submission instructions.

Related contractor resources

Subcontractor bid form

Collect trade scope and pricing after the bid invite goes out.

Subcontractor invite tracker

Track invited firms, responses, coverage, and bid-day gaps.

Bid comparison worksheet

Level received subcontractor bids by price, scope, schedule, and risk.

How to Use the Subcontractor Bid Solicitation Letter

  1. 1Enter GC company information and project details.
  2. 2Describe the trade scope with inclusions and exclusions.
  3. 3Specify bid due date, submission method, and plan access.
  4. 4List insurance, bonding, and prevailing wage requirements.
  5. 5Send to qualified subs and track responses.
Geographic coverage: Useful for U.S. public and private projects where GCs need consistent subcontractor invite records. Confirm owner, DBE, procurement, and agency documentation requirements before final use.

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