Is the Time & Materials Contract free?

Yes. Completely free, no account required. Fill it out online and export to PDF instantly.

How do I use the Time & Materials Contract?

Enter contractor and owner party information. Describe the project and scope of work. Add labor classifications with straight-time and overtime rates. Set material markup percentage and NTE amount. Sign and export the completed T&M contract as PDF.

What sections does the Time & Materials Contract include?

10 organized sections with 43 professional fields, including 2 repeatable sections for line items.

Time & Materials Contract

The right contract for jobs where the scope isn't fully defined yet.

FinancialPDF Export43 Fields100% Free

Parties

Contractor Name*

Contractor Address

Contractor Phone

Contractor Email

Contractor License #

Owner Name*

Owner Address

Owner Phone

Owner Email

Project Information

Project Name*

Project Address*

Scope Description*

Effective Date*

Estimated Duration

Labor Rates

Labor Classification

Straight-Time Rate ($/hr)

Overtime Rate ($/hr)

Material Terms

Material Markup %

Approval Threshold ($)

Material Documentation

Equipment Rates

Equipment Type

Daily Rate

Weekly Rate

Financial Controls

Not-to-Exceed Amount

NTE Terms & Conditions

Invoice Frequency

Payment Terms

Retainage %

Documentation Requirements

Daily Timesheets Required

Daily Material Log Required

Weekly Progress Reports Required

Photo Documentation Required

Additional Documentation Requirements

Insurance & Indemnity

General Liability Limit

Workers' Compensation Required

Additional Insured Required

Indemnification Terms

Termination

Termination Notice (days)

Payment Upon Termination

Signatures

Contractor Signature

Date

Owner Signature

Date

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Time & Materials Contract for general contractors, specialty contractors, and project owners

A T&M contract sets labor rates, material markup, equipment rates, NTE limits, and documentation requirements for work billed on an hourly-plus-materials basis.

This template helps general contractors, specialty contractors, and project owners establish billing rates, markup, and documentation rules for undefined-scope or emergency work. It includes 10 organized sections with 43 professional fields, plus 2 repeatable sections for line items. Fill it out in your browser and export a branded PDF in seconds.

Key Data Points

●T&M contracts account for 23% of all construction contract value (AGC 2025)
●Contractors without written T&M agreements recover only 61% of disputed extra work costs
●Average material markup on T&M work ranges from 10–20% depending on project type

What does this template include?

10 sections with 43 fields covering parties, project information, labor rates, material terms, equipment rates, financial controls, documentation requirements, insurance & indemnity, termination, signatures. Repeatable rows for line items.

How do I export this template?

Fill in the fields online. Click “Export Filled PDF” for a branded document. Or download a blank version to print.

Is this template free?

Yes. 100% free with no account required. Use it as many times as needed for any project.

Who is this template for?

Built for general contractors, specialty contractors, and project owners who need to establish billing rates, markup, and documentation rules for undefined-scope or emergency work.

How to Use the Time & Materials Contract

1Enter contractor and owner party information.
2Describe the project and scope of work.
3Add labor classifications with straight-time and overtime rates.
4Set material markup percentage and NTE amount.
5Sign and export the completed T&M contract as PDF.

Geographic coverage: Used nationwide for emergency repairs, renovation work, and federal task-order contracts. Prevailing wage rates apply to T&M work on public projects in all 50 states.

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