What payment terms are standard in construction?

Net 30 is the most common for private work. Public projects often specify Net 30 or Net 45. Some GCs push Net 60 or Net 90. Your subcontract dictates the terms — review it before submitting your first pay app.

What should I do when a pay app goes overdue?

Send a written follow-up immediately referencing the pay app number, amount, and submission date. If the GC does not respond within 7 days, escalate to the project manager. Track your state lien filing deadline — once it passes, you lose leverage.

Does this tool store my data?

No. All entries are stored in your browser session only. When you close the tab, the data is gone. For permanent tracking, export or screenshot your aging report.

Payment Application Chaser | Free AR Tracker for Subs

The Payment Application Chaser tracks outstanding GC pay applications for subcontractors, calculating aging days and flagging overdue items. It shows total receivables exposure, overdue amounts, and helps subs prioritize collection follow-up.

Add Pay Application

GC Name

General contractor receiving payment

Project Name

Project the pay app is for

Amount

Pay application amount

Date Submitted

When pay app was submitted

Payment Terms

Contractual payment terms

Add your first pay application above to start tracking aging and overdue items.

Example

A plumbing sub has 3 outstanding pay apps: $32,000 submitted 45 days ago (Net 30 — overdue by 15 days), $18,000 submitted 20 days ago (Net 30 — current), $55,000 submitted 70 days ago (Net 60 — overdue by 10 days).

Pay App #1 (GC Alpha, School)$32,000 — 45 days aging, Net 30 — Overdue

Pay App #2 (GC Beta, Hospital)$18,000 — 20 days aging, Net 30 — Current

Pay App #3 (GC Alpha, Office)$55,000 — 70 days aging, Net 60 — Overdue

Total Outstanding$105,000

Total Overdue$87,000 (2 of 3 apps)

Longest Outstanding70 days

Status2 of 3 overdue, $87,000 at risk

How to Use This Tool

1Enter the GC name, project name, amount, submission date, and payment terms.
2Click Add Pay App to add the entry to your tracking table.
3Review the aging report — overdue items are flagged in red.
4Use the summary card to see total exposure and prioritize follow-ups.

How to Apply the Results

Follow up on overdue pay apps immediately — start with the longest outstanding. For pay apps approaching their terms, send a courtesy reminder. If any pay app is approaching your state lien filing deadline, consult the Lien Deadline Calculator and consider filing a preliminary notice.

Frequently Asked Questions

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