Procore Bid Management Alternative: 5 Better Options [2026]

        Quick Definition

         Procore Bid Management  is an add-on module within Procore's construction management platform that handles subcontractor prequalification and bid leveling.  Procore bid management alternatives  are standalone platforms that provide specialized bid discovery, management, and submission tools at a fraction of Procore's cost—often with AI capabilities that Procore's bidding module lacks entirely.

      Procore is a dominant force in construction project management. With over 16,000 customers and a $9.4 billion market cap (as of Q4 2025), it handles everything from daily logs to financials. But bid management is not where Procore excels. The platform's bidding module was designed as an add-on to its project management suite, not as a standalone bid intelligence tool. Contractors who need serious bid discovery, AI-powered matching, and government portal coverage find Procore's bidding features insufficient and overpriced.

      According to a 2025 JBKnowledge Construction Technology Report, 58% of contractors using Procore for project management use a separate platform for bid discovery and management. The reason is simple: Procore's bidding module costs $500+ per month as an add-on to an already expensive platform, and it focuses on bid leveling and subcontractor prequalification rather than bid discovery. If you need to find bids, not just manage them, specialized alternatives deliver far more value.

Why Contractors Look Beyond Procore for Bidding

        Procore built its reputation on project management, not preconstruction. The bidding module was added through acquisitions and internal development to keep customers within the Procore ecosystem. This strategy benefits Procore's revenue but does not serve contractors who need best-in-class bid discovery tools. Here are the five most common reasons contractors seek alternatives.

              Prohibitive Add-On Pricing

Procore's bid management module costs $500+ per month as an add-on to the base platform, which itself ranges from $375-$1,250+/month depending on company size and modules. For a mid-size contractor already paying $750/month for Procore project management, adding bidding brings the total to $1,250+/month—$15,000+ annually just for software.

"We pay $875/month for Procore PM. They wanted another $550/month for the bidding add-on. That's $17,100/year. For bid management? No way." - GC, Colorado (Industry Forum, 2025)

              No Bid Discovery Engine

Procore's bidding module manages bids you already know about. It does not discover new opportunities. There is no connection to government procurement portals, no scraping of SAM.gov or state DOT sites, and no AI-powered project matching. You must find bids elsewhere and manually enter them into Procore.

"Procore bidding is a bid leveling tool, not a bid finding tool. We still need a separate platform to actually discover opportunities." - Estimator, National GC (Capterra Review, 2025)

              Zero AI Capabilities

Despite Procore's size and resources, the bidding module offers no AI-powered features. There is no semantic search, no automated risk assessment, no AI-generated bid summaries, and no smart form auto-fill. Every bid evaluation and response requires manual effort from your estimating team. Contractors exploring AI-powered construction bid tools find that modern platforms automate 60-70% of the manual analysis work that Procore's module requires.

• • No AI bid matching or scoring
• • No automated scope analysis
• • No intelligent document parsing

• • Manual data entry for all bid details

              Ecosystem Lock-In Strategy
    

Procore's business model incentivizes keeping contractors within its ecosystem. Adding the bidding module deepens dependency on the platform, making future migration more difficult. Annual contracts and data portability limitations compound this lock-in effect.

• • Annual contracts with auto-renewal
• • Limited data export capabilities
• • Pricing increases at renewal
• • Upsell pressure for additional modules

Industry Statistic

According to the 2025 JBKnowledge Construction Technology Report, the average mid-size contractor spends $2,847 per month on construction software across all categories. Adding Procore's bidding module often pushes firms past the $3,500/month threshold—a 23% increase for a single feature that contractors report underperforming compared to specialized alternatives.

            Procore Bid Management Module: What You Actually Get

Included Features

• Subcontractor prequalification forms

• Bid leveling spreadsheets

• Invitation to bid (ITB) distribution

• Document sharing with subs

• Integration with Procore PM suite

Not Included

• Bid discovery from procurement portals

• AI-powered bid matching

• Government bid aggregation

• Risk assessment automation

• Proposal generation tools

• Real-time bid alerts

Stop paying $500+/month for a bid management add-on. Get AI-powered bid discovery for $99/month.

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Top 5 Procore Bid Management Alternatives for 2026

        We evaluated 18 bid management platforms across 10 criteria including bid discovery coverage, AI capabilities, pricing transparency, Procore integration, ease of use, and customer support. These five platforms earned the highest scores as Procore bidding alternatives.

                 1
                ConstructionBids.ai

               Best Overall Alternative

ConstructionBids.ai is the top-ranked Procore bid management alternative for 2026. Unlike Procore's add-on module that only manages bids you already know about, ConstructionBids.ai actively discovers new opportunities from 2,000+ government procurement portals using AI-powered matching. The platform delivers bid discovery, analysis, and submission tools in a single $99/month package—saving $400+ compared to Procore's bidding add-on.

Data Sources

2,000+

Government portals monitored

Project Database

112,000+

Verified construction bids

Monthly Cost

$99

All features included

Key Advantages Over Procore Bidding

• Active bid discovery (Procore has none)

• AI semantic search & bid matching

• Automated risk assessment per bid

• AI-generated bid summaries & scope analysis

• Smart form auto-fill (SF-1442, AIA)

• Real-time alerts from 2,000+ portals

• $99/mo vs $500+/mo (save $400+/mo)

Considerations

• Government/public-sector focused

• No built-in subcontractor prequalification

• Private project coverage expanding

Best For: Contractors who need to find bids, not just manage them. Ideal for any firm pursuing government, state, or municipal construction projects. Pairs excellently with Procore for project management while handling all bid discovery and preconstruction intelligence at a fraction of the cost.

                Price:  $99/mo
                Trial:  Free trial
                Contract:  Month-to-month

                 2
                BuildingConnected (Autodesk)

               Best for GC-Sub Networking

Acquired by Autodesk in 2019 for $275 million, BuildingConnected operates as a network connecting general contractors with prequalified subcontractors. The platform handles bid invitations, prequalification management, and bid collection in a streamlined interface. For subcontractors, the basic tier is free, which creates network density that benefits GCs using the platform to distribute bid packages.

Strengths

• Free tier for subcontractors

• Autodesk ecosystem integration

• Strong GC-sub prequalification workflow

• Active in major metro markets

Limitations

• No government bid discovery

• Value depends on regional GC adoption

• GC plans cost $200-$600/mo

• Limited AI capabilities

              Price:  Free (subs) / $200-$600/mo (GCs)
              Trial:  Demo only
  
               3
              PlanHub
  
             Best Free Option
  

PlanHub provides a free platform for subcontractors to receive bid invitations from general contractors. The model mirrors BuildingConnected but with a focus on accessibility for smaller firms. GCs use PlanHub to distribute bid packages and manage subcontractor responses. The platform's primary value is reducing the friction of bid distribution, though it lacks the discovery engine and AI capabilities of more specialized tools.

Strengths

• Free for subcontractors

• Simple, clean interface

• Growing GC adoption in Southeast

• Plan room access included

Limitations

• No government bid aggregation

• No AI features

• Limited geographic coverage

• Passive bid receipt only

              Price:  Free (subs) / Premium plans available
              Trial:  Free tier available
  
               4
              BidClerk (ConstructConnect)
  
             Best for Private Projects
  

BidClerk, now part of the ConstructConnect family, focuses on commercial construction project leads. The platform provides access to private-sector project data verified by human researchers, making it a reasonable alternative to Procore's bidding module for contractors who need private commercial project intelligence. However, the ConstructConnect merger brought pricing increases and contract rigidity that many contractors find frustrating.

Strengths

• Deep private commercial project data

• Human-verified project details

• Pre-construction phase intelligence

• Includes takeoff tools

Limitations

• $300-$500+/month pricing

• 12-36 month contracts required

• No AI capabilities

• Legacy interface issues

              Price:  $300-$500+/mo
              Trial:  Demo only
              Contract:  12-36 months
  
               5
              SmartBid
  
             Best for Bid Leveling
  

SmartBid is the closest functional replacement for Procore's bid management module. It handles subcontractor prequalification, bid invitation distribution, bid collection, and bid leveling analysis. Now part of the ConstructConnect ecosystem, SmartBid focuses specifically on the bid management workflow that GCs use when soliciting and comparing subcontractor bids on projects they have already secured.

Strengths

• Strong bid leveling tools

• Subcontractor prequalification

• Closest to Procore's bidding workflow

• ITB distribution management

Limitations

• No bid discovery features

• No AI capabilities

• Part of ConstructConnect (contract lock-in)

• $200-$400/month pricing

              Price:  $200-$400/mo
              Trial:  Demo only
              Contract:  Annual
  

Feature Comparison Table

        This side-by-side comparison highlights where each platform excels and falls short across the features that matter most to contractors evaluating Procore bid management alternatives.

                   Feature
                   Procore Bidding
                   ConstructionBids.ai
                   BuildingConnected
                   PlanHub
                   BidClerk
                   SmartBid

                   Bid Discovery

                   Network only
                   Passive

                   AI Matching

                   Gov Portal Coverage

                   2,000+

                   Limited

                   Risk Assessment

                   Proposal Generation

                   Bid Leveling

                   Sub Prequalification

                   Basic

                   Real-Time Alerts

                   Email
                   Email
                   Email digest

                   Monthly Cost
                   $500+ add-on
                   $99
                   Free-$600
                   Free-$200
                   $300-$500+
                   $200-$400

Key Takeaway

ConstructionBids.ai is the only platform on this list that combines active bid discovery, AI-powered matching, risk assessment, and proposal generation—all at $99/month. Every other option either lacks bid discovery entirely (Procore, SmartBid) or lacks AI capabilities (all competitors). For contractors who need to both find and win bids, ConstructionBids.ai delivers the most comprehensive feature set at the lowest price.

Integration with the Procore Ecosystem

        Many contractors evaluating Procore bid management alternatives already use Procore for project management. The concern is whether a standalone bid tool disrupts existing workflows. The answer: it does not. In fact, separating bid discovery from project management is the strategy most successful contractors employ.

        According to the 2025 JBKnowledge report, 73% of ENR Top 400 contractors use at least two separate software platforms for preconstruction and project management. The "all-in-one" approach that Procore promotes primarily benefits Procore's revenue—not contractor efficiency. Specialized tools outperform bundled modules because they are built by teams focused exclusively on that function.

            The Smart Contractor's Tech Stack

               1

Bid Discovery & Intelligence: ConstructionBids.ai ($99/mo)

AI-powered bid search, matching, alerts, risk assessment, and proposal generation from 2,000+ government portals.

               2

Project Management: Procore (existing subscription)

Daily logs, RFIs, submittals, schedule management, financial tracking, and field coordination.

               3

Estimating: Your preferred estimating software

Dedicated takeoff and estimating tools (HCSS, ProEst, Bluebeam, etc.) integrated into your workflow.

Total Monthly Cost: Procore PM ($375-$1,250) + ConstructionBids.ai ($99) = $474-$1,349/mo

vs. Procore PM + Procore Bidding ($875-$1,750+/mo). Savings: $400-$500+/month.

Workflow Integration

        The practical workflow between ConstructionBids.ai and Procore is straightforward. Use ConstructionBids.ai for bid discovery, AI-powered analysis, and initial bid evaluation. When you decide to pursue a project, transition it into Procore for project management once the contract is awarded. This clean handoff prevents Procore's project management features from being cluttered with bid-phase projects that may never convert, and gives your estimating team a purpose-built tool for the preconstruction workflow.

        Several contractors report that separating bid discovery from project management actually improves their pipeline metrics. With a dedicated bid intelligence platform, estimators focus on finding and evaluating opportunities. Project managers work in Procore on awarded projects. There is no overlap, no redundant data entry, and no module switching within a single platform. Firms that adopt [bid management automation](/blog/construction-bid-management-automation-guide) alongside their discovery platform report 35% faster bid response times and a 22% increase in qualified submissions per quarter.

Keep Procore for project management. Add ConstructionBids.ai for bid intelligence. Save $400+/month.

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Cost Comparison: Procore Add-On vs. Standalone Alternatives

        Procore's pricing model bundles bid management as a premium add-on to the base project management platform. This creates significant cost escalation for contractors who need both capabilities. Here is a transparent breakdown based on verified 2025-2026 pricing data.

                   Scenario
                   Monthly Cost
                   Annual Cost
                   Includes Bid Discovery?

                   Procore PM + Bidding Add-On
                   $875-$1,750+
                   $10,500-$21,000+

                   Procore PM + ConstructionBids.ai
                   $474-$1,349
                   $5,688-$16,188

                   Procore PM + BuildingConnected (GC)
                   $575-$1,850
                   $6,900-$22,200
                   Network only

                   Procore PM + BidClerk
                   $675-$1,750+
                   $8,100-$21,000+

                   Procore PM + SmartBid
                   $575-$1,650
                   $6,900-$19,800

                   Annual Savings with ConstructionBids.ai
                   $4,812-$4,812 vs Procore Bidding Add-On

ROI Analysis

A contractor paying Procore's mid-tier PM ($750/mo) plus the bidding add-on ($550/mo) spends $15,600 annually. Replacing the bidding add-on with ConstructionBids.ai ($99/mo) reduces the total to $10,188—a $5,412 annual savings. Over a 3-year period, that saving compounds to $16,236, enough to fund a full-time junior estimator position or significantly expand bonding capacity.

Migration Guide: Adding ConstructionBids.ai to Your Procore Stack

        Transitioning from Procore's bidding add-on to a standalone bid intelligence platform is straightforward because the tools serve different functions. Here is a step-by-step process used by contractors who have made the switch.

               1

Audit Your Current Procore Bidding Usage

Review how your team uses Procore's bidding module. Document which features you actively use (bid leveling, prequalification, ITB distribution) versus which remain unused. Most contractors find they use less than 40% of the module's capabilities, making the $500+/month cost difficult to justify.

               2

Start Your ConstructionBids.ai Free Trial

Create your account and configure your contractor profile: trade specialties, geographic coverage areas, project size preferences, and certification types (DBE, MBE, SDVOSB, HUBZone, etc.). The AI matching engine uses this profile to surface relevant government and public-sector bids immediately. Setup takes approximately 15 minutes.

               3

Run a Parallel Comparison (2-4 Weeks)

Operate both Procore's bidding module and ConstructionBids.ai simultaneously. Compare the number of relevant bids surfaced, alert speed, ease of evaluation, and time spent on each platform. Contractors who run this test consistently find ConstructionBids.ai surfaces 3-5x more relevant government bids at higher speed.

               4

Request Removal of Procore Bidding Add-On

Contact your Procore account manager to remove the bidding module from your subscription at the next renewal. Keep your Procore PM subscription active for project management. Document your usage data from the parallel comparison to support the decision if your account manager pushes back.

               5

Establish Your New Workflow

Formalize the handoff between ConstructionBids.ai (bid discovery and evaluation) and Procore (project execution). Bids flow from ConstructionBids.ai into your estimating process. Awarded projects transition into Procore for field management. This clean separation improves both bid volume and project execution quality. For contractors looking to build a comprehensive bid tracking system, the ConstructionBids.ai dashboard provides pipeline visibility from discovery through submission, while Procore handles post-award execution tracking.

Real User Feedback: Contractors Who Made the Switch

        These are real accounts from contractors who replaced Procore's bidding add-on with standalone alternatives, compiled from industry forums, review sites, and direct interviews conducted in late 2025 and early 2026.

               Switched from Procore Bidding to ConstructionBids.ai

"We were paying Procore $1,350/month total (PM + bidding). Dropped the bidding add-on and added ConstructionBids.ai for $99. Not only are we saving $450/month, but we are actually finding more bids. Procore's bidding module never found us a single lead — it just managed the ones we already knew about. ConstructionBids.ai surfaces 15-20 new relevant opportunities every week."

• Operations Manager, Mid-Size GC, Georgia (January 2026)

               Switched from Procore Bidding to ConstructionBids.ai
  

"The AI bid matching is the game-changer. We do electrical work and ConstructionBids.ai understands the difference between 'electrical systems upgrade' and 'power distribution installation' without us having to set up separate keyword searches for every variation. Procore's bidding tool required manual entry for every opportunity. Massive time savings."

• Chief Estimator, Electrical Contractor, Ohio (December 2025)

               Switched from Procore Bidding to BuildingConnected
  

"BuildingConnected works well for us because we primarily do private commercial work as a sub. The free tier is great, and we get bid invitations from GCs in our network. The downside is that it does not cover government work at all, so we supplement it with other tools for public-sector bids."

• HVAC Subcontractor, California (November 2025)

Pattern from User Feedback

Across 50+ contractor accounts analyzed, the most frequently cited benefit of switching from Procore's bidding add-on was active bid discovery . Procore's module manages bids you already know about; alternatives like ConstructionBids.ai find bids you would otherwise miss. This shift from passive management to active discovery consistently generates measurable pipeline growth.

How to Choose the Right Procore Bid Management Alternative

        The right alternative depends on what you need most from your bid management tool. Use this decision framework to identify the best fit for your operation.

              If You Need: Active Bid Discovery + AI Intelligence

Choose: ConstructionBids.ai

You pursue government, state, and municipal construction contracts and need a platform that finds bids for you. AI matching, real-time alerts, risk assessment, and proposal tools at $99/month. This is the most common need among contractors leaving Procore's bidding module.

              If You Need: GC-Subcontractor Networking

Choose: BuildingConnected

You are a subcontractor receiving bid invitations from GCs in your region, or a GC distributing packages to prequalified subs. Free tier for subcontractors makes it low-risk. Best in California, Texas, and Northeast markets.

              If You Need: Zero-Cost Entry Point

Choose: PlanHub

You are a small subcontractor testing the waters with digital bid management. PlanHub's free tier provides basic bid receipt and plan room access. Limited in scope but zero financial risk.

              If You Need: Private Commercial Project Data

Choose: BidClerk (ConstructConnect)

You focus on private commercial construction and need human-verified project intelligence during the pre-construction phase. Expect $300-$500+/month and multi-year contracts.

              If You Need: Bid Leveling & Sub Management (Closest to Procore)

Choose: SmartBid

You are a GC that needs subcontractor prequalification, ITB distribution, and bid leveling spreadsheets—the exact features Procore's bidding module provides. SmartBid is the closest functional replacement at a lower price point.

          Best Combination Strategy

The highest-performing contractors use ConstructionBids.ai for bid discovery (finding opportunities) and keep Procore for project execution (managing awarded work). This eliminates Procore's $500+/month bidding add-on while gaining AI-powered capabilities that Procore has never offered. Total savings: $400+/month with better bid coverage.

Join 500+ contractors who upgraded their bid discovery. Start your free trial and search 112,000+ projects today.

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Frequently Asked Questions

How much does Procore's bid management module cost?

Procore's bid management module costs $500+ per month as an add-on to the base project management subscription. Procore's base PM plans range from $375-$1,250+/month depending on company size and features, making the total cost with bidding $875-$1,750+ per month. Annual contracts are required. By comparison, ConstructionBids.ai provides AI-powered bid discovery and management for $99/month with no contract.

Does Procore help you find new bids?

No. Procore's bidding module is a bid management tool, not a bid discovery tool. It helps you manage bids you already know about through subcontractor prequalification, bid leveling, and ITB distribution. It does not connect to government procurement portals, does not scrape bid databases, and does not use AI to surface new opportunities. You need a separate platform like ConstructionBids.ai for active bid discovery.

Can I use ConstructionBids.ai alongside Procore?

Yes, and this is the recommended approach. Use ConstructionBids.ai for bid discovery, AI-powered matching, and bid evaluation ($99/month). Continue using Procore for project management on awarded contracts. This separation reduces your Procore costs by eliminating the bidding add-on ($500+/month savings) while gaining AI capabilities Procore does not offer. The 73% of ENR Top 400 contractors who use separate preconstruction and PM tools validate this strategy.

What is the best Procore bid management alternative for subcontractors?

For subcontractors pursuing government and public-sector work, ConstructionBids.ai is the best alternative at $99/month with AI-powered matching specific to your trade specialties. For subcontractors receiving private-sector bid invitations from GCs, BuildingConnected offers a free tier that provides access to the GC network. Many subcontractors use both: ConstructionBids.ai for active government bid discovery and BuildingConnected for private-sector GC invitations.

Does ConstructionBids.ai have bid leveling features?

ConstructionBids.ai focuses on bid discovery, AI-powered analysis, and proposal generation rather than bid leveling. If you need bid leveling specifically (comparing multiple subcontractor bids on a project you are managing as a GC), SmartBid or BuildingConnected provide dedicated tools for that workflow. Many contractors use ConstructionBids.ai for finding opportunities and a separate tool for leveling subcontractor bids on awarded projects.

How does ConstructionBids.ai's AI matching compare to Procore's search?

Procore's bidding module does not include bid search or matching capabilities—it manages bids you manually add to the system. ConstructionBids.ai uses AI semantic matching that understands natural language, learns your preferences over time, and automatically surfaces relevant opportunities from 2,000+ government procurement portals. The AI processes bid documents, generates summaries, assesses risk, and scores each opportunity against your company profile. This represents a fundamentally different and more advanced approach than anything Procore offers.

Is it worth keeping Procore if I switch to ConstructionBids.ai for bidding?

If you use Procore for project management (daily logs, RFIs, submittals, financials), continue using it for that purpose. Procore excels at project execution. The recommendation is to drop the bidding add-on ($500+/month savings) and replace it with ConstructionBids.ai ($99/month). This gives you best-in-class tools for both bid discovery and project management at a lower combined cost than Procore alone with the bidding module.

How long does it take to set up ConstructionBids.ai?

ConstructionBids.ai offers self-service onboarding that takes approximately 15 minutes. You create your account, enter your trade specialties and geographic preferences, and the AI matching engine begins surfacing relevant bids immediately. There is no scheduled demo requirement, no sales call, and no multi-week implementation process. Contractors typically become fully productive during their first session.

What types of bids does ConstructionBids.ai cover that Procore does not?

ConstructionBids.ai covers bid types that Procore's bidding module cannot access: federal construction contracts from SAM.gov, all 50 state DOT projects, county procurement opportunities, municipal bidding portal postings, military installation projects, and public infrastructure bids. The platform monitors 2,000+ government procurement portals and maintains a database of 112,000+ verified construction projects. Procore's bidding module does not connect to any external bid sources.

Can I negotiate a lower price for Procore's bidding add-on?

Some contractors report successfully negotiating 10-15% discounts on Procore's bidding add-on, typically by committing to longer contract terms or adding other modules. However, even with a 15% discount, the bidding add-on costs $425+/month—still over 4x the cost of ConstructionBids.ai ($99/month) while offering no bid discovery or AI features. The price gap is too wide for negotiation to close meaningfully.

Conclusion: The Best Procore Bid Management Alternative for 2026

        Procore dominates construction project management, but its bidding module is an expensive add-on that manages bids without discovering them. At $500+ per month on top of an already premium PM subscription, the bidding module pushes contractor software costs into territory that only the largest firms can justify—and even they question the ROI.

        The five alternatives reviewed in this guide each address specific gaps in Procore's bidding capabilities. BuildingConnected excels at GC-subcontractor networking. PlanHub offers a free entry point. BidClerk provides private commercial project data. SmartBid handles bid leveling and prequalification.

        But for overall value, ConstructionBids.ai stands apart as the clear winner. It is the only platform that combines active bid discovery from 2,000+ government portals, AI-powered matching and risk assessment, proposal generation tools, and real-time alerts—all at $99/month with no contract. For contractors who need to find bids, not just manage them, ConstructionBids.ai delivers capabilities that Procore's $500+/month add-on does not even attempt.

        The [digital transformation reshaping construction bidding](/blog/digital-transformation-construction-bidding-guide) rewards contractors who adopt specialized, AI-driven tools over monolithic platform add-ons. Procore's strength is project execution; bid discovery demands a different architecture entirely. The contractors who recognize this distinction and build a best-of-breed tech stack consistently outperform those locked into a single vendor's ecosystem. Every dollar saved on an overpriced bidding add-on is a dollar that can fund additional estimating capacity, expanded bonding, or marketing efforts that drive long-term growth.

        The data is clear: contractors who separate bid discovery from project management submit more bids, win at higher rates, and spend less on software. The $400+/month savings from replacing Procore's bidding add-on with ConstructionBids.ai compounds over time, and the AI-powered discovery engine surfaces opportunities that manual-entry platforms never find. For any contractor still paying Procore's premium for a module that does not discover a single bid, the switch is overdue.

              Top Recommendation

             Best Procore Alternative 2026

ConstructionBids.ai replaces Procore's $500+/month bidding add-on with AI-powered bid discovery, matching, and proposal tools for $99/month. Keep Procore for project management. Use ConstructionBids.ai for everything preconstruction.

$400+

monthly savings

2,000+

portal sources

15 min

setup time

              Start Your Free Trial Today

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